Further Information
Language
The official language of the 37th ICTCT 2025 is English.
Passport and Visa
A valid passport is required for non-EU citizens for entry into GERMANY and the European Union. An identity card is sufficient for citizens of EU member states. Please consult your consulate for details. Planning your trip and applying for a visa early is important, as visa applications are checked more strictly today than in the past. It is strongly recommended that all attendees contact their local embassy to determine the required travel documents.
If you need a visa to come to Germany, please apply as soon as possible!
For more information on the requirements for travel to Germany, please visit the following websites:
Letter of Invitation
The Organising Committee will send you a letter of invitation upon a separate request. The Organising Committee would like to clearly state that the letter is only to assist participants in obtaining a visa or in their efforts to raise travel funds.
The invitation letter does not imply any financial obligations on the part of the conferences towards participants.
Requiring an invitation letter for visa application purposes should request this during the registration process. Letters of invitation will not be issued without receiving the registration and payment of the required registration fees.
Should your visa application be declined, you can send a request for a full refund of the registration fees VMSSupport@dlr.de before 20 August, 2025. A scanned copy of the rejection letter for a visa should be attached to your request for a refund.
For requests from 20 August 2025, the cancellation policy will apply.
Insurance
The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss.
Participants are advised to take out appropriate personal insurance.
Mobile phone manners
As a courtesy to other attendees, we ask you to behave appropriately when using mobile phones. When attending sessions, please turn off your mobile phone and other wireless communication devices or use the airplane mode. If you have to take a call, please leave the room so as not to disturb the event. Thank you for your cooperation!
Smoking at the Conference Center
Smoking is only permitted in the designated areas that are clearly marked.
Please note that there is no possibility to buy cigarettes at the venue.
WiFi
The venue offers free WiFi to all event participants.
Currency
The German currency is EURO. Most hotels, restaurants and shops accept international credit cards.
Voltage
Germany operates on 220-240 Volts electricity. The primary socket types are Europlug, Schuko.
Important telephone numbers
In case of an emergency, please contact:
Police: 110
Fire brigade: 112
Emergency doctor/ ambulance: 112
Telephone information service:
Tel: 11833 (national)
Tel: 11834 (international)